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Group Procurement Services Specialist (Analyst) 43 views

Green Marble Recruitment Consultants - Witbank, Mpumalanga - Ekurhuleni, Gauteng - To manage Group Contracts in order to reduce Total Cost of Ownership (TCO). To analyse Contract spend from approved Vendors, identify opportunities and implement initiatives to reduce Total Cost To Company. Requirements: Qualifications: Commercial Degree or National Diploma. 4 years relevant experience (more years will be beneficial). ERP Knowledge and experience. SAP Knowledge and Experience. Preference for someone with mining / smelting background. Skills: Managing computer-based systems. Maintaining occupational health, safety and general housekeeping. Fulfil procurement activities and supervise procurement administration. Knowledge: Understand the role of procurement in an industrial environment. Understand the principles of Total Cost Of Ownership (TCO). Understand general principles of Project Management. Understand the Procurement to Pay Cycle. Understand the principles of Contract Management. Understand the principles of Spend Analysis. Understand the Mining Charter. Understand the principles of Change Management. Job Description: Identify and assess level of issue based risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc. Consider the level of risk, apply mitigation and implement control measures for residual risk (set objectives, minimum requirements, etc.). Ensure SHEQ compliance within the Team through effective use of the Toolbox. Utilise the Information Management System (IMS) to analyse, identify trends, initiate, mitigate, investigate and report SHEQ status. Policies and Procedures: Implement/Review Procurement and Contract Management Policies and Procedures. Manage adherence to procurement procedures. Review and ensure Governance of Contract life cycle policies and procedures. Manage Master Data and Auto Order Section: Ensure an enabling climate/culture. Manage labour stability by minimising labour turnover. Manage performance against set targets and competencies. Ensure IDP’s are linked to performance results and implemented as per plan. Conduct career discussions and implement actions with all identified talent (bi-annually). Ensure discipline is maintained (absenteeism, lateness, overtime, misconduct, etc.). Coach and counsel people to ensure improved performance levels. Conduct recruitment interviews. Customer Relations: Maintain and improve relationships with key stakeholders. Interact with customers and familiarise yourself with operational concerns and any inherent peculiarities. Ensure customer satisfaction and competitive practice throughout the Company. Achieve agreed KPI targets. Establish and maintain effective communication channels and networks between customers and suppliers. Resolve customer queries / complaints. Conduct audits and analyses of usage of procurement systems within the Company. Suppliers Relations: Maintain and improve relationships with key Suppliers. Procurement Management: Achieve synergies and leverage opportunities across sites. Improve the Procurement to Payment process to ensure proactive procurement and the reduction of the Total Cost of Ownership. Integrate the Procurement, Maintenance, Operations and IT system processes. Audit and report on site KPI adherence and ensure inclusion and alignment in site/group scorecards. Manage SAP integration. Manage the Document Management System (User access, training, etc.). Contract Management and Administration: Maintain Group Contracts on behalf of the Company on all systems. Verify and compare Supplier contract price amendments according to market related indices. Determine customer requirements and research market, commodities and suitable suppliers. Issue new tenders on opportunities identified and negotiate terms and conditions within mandates. Handle contract queries from all stakeholders, follow-up, liaise and provide feedback. Implement and manage Service Level Agreements on strategic Leverage Contracts. Negotiate contractual terms and conditions within mandates. Maintain contractual documentation and systems (SAP and DocIT). Procurement to Payment: Develop and maintain group standard templates for contract management. Manage group auto order process. Analyse audit findings on contract process and implement corrective actions. Train internal customers on the Procurement To Pay process. Group Spend Analysis: Conduct and analyse bi-annual Group Spend Analysis on Materials and Service Masters, Material Groups, Suppliers and Commodity categories and identify and make recommendations on improvement opportunities. Initiate improvement opportunities across the Group. Materials and Service Master Data: Manage master data function in compliance with audit requirements. Improve master data quality. Reporting: Compile Continuous Improvement Reports. Compile monthly GPS, Business Unit and Group Procurement Reports. Maintain and update applicable information and graphs for billboards. Maintain GPS dashboard. Compile monthly report on areas of responsibility. Business Improvement: Identify opportunities for improvements within the Procurement pipeline. Initiate and participate in improvement projects as required. BEE/Transformation: Increase BEE spend on contract portfolio.... - Permanent - Full-time

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