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Office Manager – Management Services 24 views

V3 Consulting Engineers - Free State - Pretoria, Gauteng - The Office Manager has the responsibility to represent the company in a specific region by assisting the Divisional Director through providing policy advice, co-ordinating policy advice inputs and overseeing the management of the office including long-term planning, day-to-day operations, and adherence to corporate standards and compliance obligations as part of the Business Management System Procedures. This is a secondary function in addition to the employee’s primary responsibilities in the technical environment as an Engineer or Project Management professional. Building and managing project teams, building relationships with clients, business development initiatives and ensuring quality control throughout project life cycles are central to this position. Relevant Built-Environment Bachelor's degree augmented by a post-graduate qualification Professional Registration with ECSA or SACPCMP 10 - 15 years relevant experience in Consulting Engineering, of which 5 to 7 years were in a senior managerial role Private and public sector stakeholder management Strong track record of achieving results in a high-pressure environment Ability to grasp a range of complex issues, to prioritise, plan and exercise initiative Proven work experience in a similar role Preference will be given to EE/AA candidates who meet the requirements Job Roles and Responsibilities (Inherent requirements necessary to conduct the job successfully) Driving Profitability Targets for the Office Managing the Optimization of Resources Understanding the Business Management Policy and Procedures Managing Division Risk and Quality Improvement Programme. Efficient People and Financial Management Maintaining Discipline Standards Developing and Applying Professional Expertise in Project, Portfolio, Programme & Facilities Management Strategic Planning: Adapting and Innovating Taking Accountability for the Effective Running of the Regional Office Communication and Managing Diversity Policy Co-ordination and Advisory Support Representation and Administration Working knowledge of various Forms of Contracts, viz. JBCC, NEC, FIDIC, etc. Ability to operate with minimal technical and management supervision Statutory and Industry Standards in Project Management Business Management Implementing Strategic Decisions. ISO 9001:2015 Quality Management Standards Ability to manage multiple projects concurrently Manage teams and external consultants Strong Leadership & Relationship-building Skills Problem-solving skills (proactive) Negotiation Skills (internal and external) Mentoring and Coaching Skills Planning and Organising Skills Conflict Management Skills Communication Skills in English (Verbal, Non-verbal & Written) Ability to work under pressure in a changing environment Negotiation Skills (internal and external) Ability to develop and interpret financial reports and business/strategic plans Communication Skills in English (Verbal, Non-verbal & Written) Good working knowledge of WIP Reports Highly Computer Literate – Proficiency in Microsoft Office and MS Projects Basic knowledge of Financial, Human Resources and Office Management Personal Attributes Emotional Resilience and Assertiveness Good Interpersonal Skills Integrity Willingness to Grow Innovation & Initiative Oriented Loyalty and Enthusiasm Maintaining High Performance Standards Conscientiousness Team-orientation Trustworthy (handling confidential information) Motivator Professional Attitude and Appearance LEGAL REQUIREMENTS, CERTIFICATES, LICENCES, REGISTRATIONS (List the licenses, certificates or registrations that are required to perform the essential duties of this job): Driver's License Registered Professional with ECSA or SACPCMP Desired Skills Civil Engineering Project Management Quality Management Resource Planning/Optimization Managerial skills Operational skills Desired Education Level Honours Benefits Life Insurance Death and Disabiliy Insurance Working knowledge of various Forms of Contracts, viz. JBCC, NEC, FIDIC, etc. Ability to operate with minimal technical and management supervision Statutory and Industry Standards in Project Management Business Management Implementing Strategic Decisions. ISO 9001:2015 Quality Management Standards Ability to manage multiple projects concurrently Manage teams and external consultants Strong Leadership & Relationship-building Skills Problem-solving skills (proactive) Negotiation Skills (internal and external) Mentoring and Coaching Skills Planning and Organising Skills Conflict Management Skills Communication Skills in English (Verbal, Non-verbal & Written) Ability to work under pressure in a changing environment Negotiation Skills (internal and external) Ability to develop and interpret financial reports and business/strategic plans Communication Skills in English (Verbal, Non-verbal & Written) Good working knowledge of WIP Reports Highly Computer Literate – Proficiency in Microsoft Office and MS Projects Basic knowledge of Financial, Human Resources and Office Management Personal Attributes Emotional Resilience and Assertiveness Good Interpersonal Skills Integrity Willingness to Grow Innovation & Initiative Oriented Loyalty and Enthusiasm Maintaining High Performance Standards Conscientiousness Team-orientation Trustworthy (handling confidential information) Motivator Professional Attitude and Appearance LEGAL REQUIREMENTS, CERTIFICATES, LICENCES, REGISTRATIONS (List the licenses, certificates or registrations that are required to perform the essential duties of this job): Driver's License Registered Professional with ECSA or SACPCMP Desired Skills Civil Engineering Project Management Quality Management Resource Planning/Optimization Managerial skills Operational skills Desired Education Level Honours... - Permanent - Full-time




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