Finance Officer 40 views

NACOSA - Bloemfontein, Free State - KEY RESPONSIBILITIES Accounting - Use an accounting package (e.g. Quickbooks / Pastel) and SR Excel financial reports to prepare and initiate disbursements to sub-recipients for approval. - Use an accounting package (e.g. Quickbooks / Pastel) to record disbursements to SRs and expenditure reported. - Prepare management, donor and audit reports to assist with reconciliations, expense analysis and budget monitoring and preparation as well as the monitoring of receivables, prepaid and payable accounts; - Prepare adjusting entries with appropriate supporting documentation, as necessary; - Assist with monthly and fiscal year-end closing including revaluations, accruals and adjustments for foreign exchange differences as necessary. Quality control processes of sub-recipients - Regular assessment of the governance and financial environments and internal controls of SRs. Recommending practical solutions for the SR and monitoring that the recommendations are being implemented. - Maintaining a database (tracking sheet) of SR financial reports, including but not limited to date and completeness when a report is received. - Communicating with all stakeholders (SRs, financial managers and programme managers) regarding late and incomplete submissions; date and validity when a report has been reviewed; ineligible expenses, financial risks and other matters identified. - Perform procedures to provide assurance that expenditure claims by SRs are valid and accurate, with attention to: - Cash reconciliations; - Analysing budgeted expenditure versus actual expenditure; - Substantive procedures on a sample of reported expenditure; - Maintain the asset and consumable registers - Prepare a report of findings to be communicated to management of NACOSA and the sub-recipient - Monitor SR compliance to donor requirements relating to separate dedicated bank accounts and inter-account transfers are done timeously. - Prepare payment requisitions with supporting evidence, including a calculation of a reasonable disbursement being recommended to fund the SR for the next month - Discuss SR performance (finance against M&E) and relevant finance findings that could impact on programme performance with NACOSA programme staff - Provide clear written feedback to SRs re findings on their financial reports - Monitor the grant conditions (e.g. compliance with audit requirements, reporting deadlines) - Maintain a file for each SR, containing the contract, budget, bank details and any changes etc. Mentoring and Training - Identify and recommend SRs and topics that require mentoring and training - Prepare a mentoring and training plan for SRs to address financial weaknesses have been identified via assessments, monthly reviews or other sources - Monitor adherence to the mentoring / training plan and to communicate feedback on progress - Provide on-site and off-site support to SRs in the form of financial management training, mentoring and capacity building Compliance and other - Assist with requests for information by management, NACOSA's auditors, donors, and SR auditors - Provide recommendations to improve existing work processes - Assist with the development of finance training manuals, presentations and guidelines - Conduct compliance visits at selected SRs - Perform close-out procedures on SRs where the grant agreement has ended REQUIREMENTS - Academic degree in accounting. - Minimum of 3 to 5 years' experience as an accountant or auditor - Regular domestic travel. - Advanced computer literacy in MS Excel, and basic Word and Power Point, E-mails, Internet. - Fluent in English and a local language (written and spoken). - Proven experience in mentoring and training. - Sound interpersonal relations and customer service orientation - 'Customer' focused- Proactively anticipates customers' needs and, when appropriate, educates them about relevant programs and services. Follows through and solves customer problems while seeking regular feedback. - Knowledge of Systems & Tools- Review governance and finance policies of SRs, clearly understand how these functions and practices can impact the business. - Communication skills- Effective verbal communication and written communication skills to send clear and consistent messages. Uses innovative modes of communication to simplify understanding and facilitate teaching. - Confidence / assertiveness - comfortable in ability, skills and knowledge to engage with senior management and board members of NACOSA and sub-recipients. - Detail orientation- Can integrate information from a variety of sources and analyse information to understand root causes of problems. Audits data frequently to ensure compliance. - Prioritization- Takes accountability and responds to challenges in a timely manner. Uses own initiative to drive forward and collaborate as a team player. - Process Management- Proactively identifies gaps in existing processes and delivers simplified improved solutions. Demonstrates a willingness to try new things. - Team work- can collaborate effectively with team members.... - Permanent - Full-time

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