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Executive Assistant/PA to CEO: Bloemfontein/Johannesburg 48 views

FS Personnel - Gauteng - Free State - Executive Assistant/PA to CEO: Bloemfontein/Johannesburg A fast-growing company in the Engineering and Mining Industry are searching for a dynamic and career driven Personal Assistant to join their team in Bloemfontein or in Sandton, Johannesburg. Our client is operating for more than 40 years and have offices in Kimberley, Bloemfontein and Kathu. Remuneration : negotiable according to experience. R25 000 – R35 000 gross pm, plus Medical and Pension, plus performance bonus. Requirements : B Com/LLB Degree – Compulsory requirement 5 years’ experience as an Executive/Personal Assistant Proficient in MS Office Valid Driver’s License Willing to Travel Willing to work overtime Good verbal and written communication skills in English & Afrikaans Produce and maintain effective results Good communication towards Management, staff and Clients Good Time Management Outstanding Administration Skills Duties and responsibilities: Ensure that all stakeholder (e.g. service providers, banks) communication is accurate, timeous, professional and relevant Build and maintain mutually beneficial relationships with internal and external stakeholders Manage and maintain executives’ schedules, including scheduling of meetings, conferences, making of appointments and effective diary management Provide administrative support to CEO and EXCO team Local and overseas travel arrangements Scheduling, compiling meeting documentation and circulating timeously prior to meetings and taking of minutes, with appropriate record keeping and action item lists Set up of board meetings, preparation of board packs and taking of minutes. Arrangements to facilitate meetings such as booking venues, arranging catering etc. Secretarial duties and liaising with key business partners Proof read correspondence, agreements and contracts before escalating for approval Compiling various documents, letters, agreements etc. Communicates directly, and on behalf of the CEO with Board members, clients, staff etc. Gather FICA documents and prepare agency applications Accurate record keeping and filing of various documents, correspondence etc. Financial administration of all purchase order requests and ensuring payment of invoices and expense claims. Authorisation of quotations and invoices as required. Monthly reconciliation of Executive’s credit cards. Ad hoc sundry purchase and payments (tickets, telephone bills, gifts etc.) Act as a gate keeper to CEO and ensure adequate resolution of general queries or issues raised Assist to support facilities management including arrangements for maintenance (plumbers, electrical, etc.)... - Permanent - Full-time

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