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Junior Events Coordinator 22 views

Headhunters - Port Elizabeth, Eastern Cape - A top-class, highly exclusive Wedding and Function Venue and Country Retreat is currently looking for a dynamic, energetic and positive person with a passion for customer service to join their award-winning team as an Event Co-ordinator. This is the ideal opportunity to gain experience at a company with top venues that is renowned in its industry for delivering superior service. The position offers a fantastic opportunity for growth within the company in the future. Working Hours: Min 40, Max 45 hours per week. Working hours are flexible, depending on the amount of functions, and are to be agreed with the General Manager at the beginning of each month. A typical working week consists of 1 or 2 evening shifts (usually Fridays and / or Saturdays from 3pm-1am) plus 3 or 4 office shifts (9am-5pm). “Weekends” are usually taken on Sundays and Wednesdays. Long weekends, and holiday seasons, such as Easter holidays and December holidays, involve more night-time shifts. The winter season usually involves more office shifts and less night-time shifts. RESPONSIBILITIES: The Event Co-ordinator reports to the General Manager and responsibilities include, but are not limited to: Floor Management of events including: Liaising with the client during functions Managing the staff and service delivery during functions Managing lock up and cash up Organising staff to work at functions Sales duties including: Handling incoming telephonic and email queries Maintaining and working with customer relationship / sales database Conducting client sales visits Issuing quotations Booking functions and accommodation Invoicing for function deposits and accommodation Assisting General Manager where necessary Event Co-ordination including: Being responsible for establishing client requirements for all events Liaising with clients to assist them in planning their weddings and events Capturing client requirements and preparing function sheet documents General Assistance: Assisting the General Manager where necessary SKILLS REQUIRED: Grade 12 / Matric Ideally a degree in PR, Marketing or Communications Previous experience in Hospitality (as a Waitron) or events an advantage Excellent spoken and written communication skills (English) Personable, presentable and articulate Computer proficient in Outlook, Word, Excel Own transport and driver's license essential Impeccable attention to detail Strong administration and organizational skills Positive attitude and a passion for customer service... - Permanent - Full-time

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