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Branch Administrator 54 views

Headhunters - Port Elizabeth, Eastern Cape - Our national client, a market leader in their field, is currently looking to employ a dynamic Branch Administrator, with a high work ethic. An awesome career opportunity awaits. Responsibilities: Total Financial Accountability: Accurate and timeous recording of financial transactions for the delivery of a structured Profit & Loss Statement, which will form the basis of financial reporting. Reconciliation of all relevant general ledger accounts with specific attention to control accounts such as: Creditors Debtors Inventory Bank Accounts Preparation of year-end accounts and all other relevant information and functions such as participation in the year-end stock count Submission of all monthly statutory returns and documentation to SARS Performing the full Payroll function including salary deductions, salary payment, payments to SARS and other employee benefits Implement and maintain systems and procedures to create and maintain an environment with adequate internal controls Inventory and Stock Control: Implementing and managing stock control processes together with Divisional Managers to ensure that stock is effectively, safely and financially managed Ensuring that junior staff members follow correct procedures and making management aware of any problems or non-compliance when necessary Creating and maintaining correct inventory items and descriptions in the inventory system and ensuring that this corresponds correctly to sale or purchase. Monthly maintenance of selling price lists Creating and processing of bills of material for manufactured items in the accounting system Full quarterly stock count and stock evaluation and perform subsequent audits on any discrepancies Processing and Administration: Regulating the invoicing process and issuing orders / invoices / delivery notes when necessary Managing and regulating the credit note process Overseeing correct flow of orders / statements / invoices Capturing of all payments and receipts and weekly reconciliation of bank accounts including petty cash Issuing of petty cash and reconciling on a weekly basis Health and Safety Files Internal Sales General responsibilities: Customer Service: Ensuring customer satisfaction in every aspect of your duties. Be aware of the customer, the respect you show and how you interact. Always try to exceed the customer's expectation by “under promise & Over deliver” Ensure that you look presentable when interacting with a client Always strive for exceptional customer service Treating subordinates with as much respect as you would any customer Team Co-ordination Giving feedback to the General Manager on efficiency of team members and problems that may arise Taking responsibility for correct processes and procedures to be followed Managing customer care and any complaints / compliments that come in Create effective communication channels through setting up the right processes so that the department runs in a streamlined, professional manner Motivating teams and ensuring a positive, happy working environment Leading by example Assisting staff members with any questions or concerns that may come up Giving the necessary positive feedback to team members on jobs well done or procedures correctly followed Working Environment Ensuring that all personal and customer information is kept private, confidential and secure Creating an environment where employees feel safe and valued when they need to discuss problems or concerns Considering your own safety as well as that of your co-workers at all times General Implementing and maintaining cost saving measures to ensure maximum profitability of the company Working closely with General Managers and other branches or areas to learn and share knowledge on procedures / projects / planning Implementing and maintaining filing systems which will be logical and accessible Biometric Time Keeping Capturing, monitoring and reporting on biometric time keeping systems Liaising with team members on time keeping discrepancies Updating employee information on the biometric system and removing employee codes when necessary Weekly and monthly reporting on time keeping for payroll Additional Attend workshops, meetings and training with enthusiasm and a positive attitude Implement newly learned skills in the workplace Make management aware of any problems within the working area Take full and total responsibility for work performance Strive for excellence in every day duties Maintaining a positive, healthy attitude towards work and colleagues Getting involved with ad-hoc tasks as and when needed Professional Attributes: Understand and be able to interpret, explain and implement instructions Be able to handle tasks timeously and of a very high standard Ability to show initiative Ability to show enthusiasm Accuracy of work and pride in the work produced Understand and be able to interpret and enforce company policies Ability to motivate and assist teams where necessary Full knowledge of acceptable financial practices Ability to manage subordinate staff Ability to multi-task and assist or stand in for subordinates when necessary Experience and Qualifications: Matriculated with accounting as a subject Post matric qualification in the accounting field Minimum 1 years' experience working on the Pastel accounting system Minimum 4 years' working experience as a bookkeeper Minimum 2 years' working experience in Debtors or Creditors Fluent in English reading / writing / conversing... - Permanent - Full-time



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