Administrative Assistant

May 1, 2013

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Job Description

Administrative Assistant

Location:  Pretoria ,Gauteng, South Africa

Closing Date:   10 May 2013

Join the Exciting World of the Public Service

The vision of the Department of Cooperative Governance is one of having a well-coordinated system of Government consisting of National, Provincial and Local spheres working together to achieve sustainable development and service delivery. 

The Department intends to invest in human capital, increase integrated technical capacity directed at service delivery and promote representivity in the Department through the filling of this post. Candidature of persons whose appointment/transfer/promotion will promote representivity will therefore receive preference.

Post 1: Chief Directorate: 
Anti-corruption Inspectorate (Ref. A0001)
Post 2: Directorate: 
Corporate Planning and Governance (Ref. A0002)
Salary: R138 345 per annum

Requirements: A Grade 11 Certificate or equivalent qualification with appropriate experience in office management and administration.
Core competencies: Planning and organising ,Telephone etiquette Typing skills.
Technical competencies: Office management and administration,Secretarial functions and office administrative systems.
Duties: – Develop and manage the efficient filing system and flow of documents in the unit ‘ Receive and distribute documents
Record documents in the appropriate registers ,File and manage the paperwork of the unit ‘ Establish effective document tracking systems v Provide secretarial support services. Coordinate and prepare documentation for meetings/workshops Compile minutes/report Draft memos and correspondence letters .Manage the diary of the supervisor. Arrange appointments and record events in the diary .Promote effective diary coordination in an electronic or at least on the manual system Provide administrative support services ‘ Arrange logistics and related activities for travel, meetings, workshops and conferences Manage the telephone and communication systems in the office.Purchase and order equipment.Manage inventory and equipment within the unit. Make copies, fax and e-mail documents as required.

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